Accounts Payable

ACCOUNTS PAYABLE

The Accounts Payable module provides robust accounting features to streamline your entire cash flow process and help you save money. Accounts Payable has a powerful library of accounting and reporting features that facilitate rapid entry of vendor invoices, flexible cash disbursement and full check reconciliation using Bank Services. With this comprehensive financial management tool, you can prioritize payments, negotiate terms, reduce bad debts, and keep 1099 and Contract Payment Reporting System (CPRS) information for vendors that are subject to 1099/CPRS reporting-all in a timely manner. With its powerful accounting and reporting features, Accounts Payable makes it easy to manage the detailed information your company requires.

ACCOUNTS PAYABLE CAPABILITIES

  • Force or withhold payment of individual transactions, controlling the maximum payment amount, and /or excluding specific vendors.

  • Organize vendor records quickly and easily, and flag inactive records that are retained for historical reporting.

  • Create a new vendor and remit-to location when entering an invoice.

  • Drill down from the vendor’s transactions and payments in Vendor Activity to the originating transactions and payments.

  • Drill down from General Ledger transaction history to Accounts Payable transactions and then to originating Purchase Orders transactions.

  • Import transactions from other applications.

  • Automatically distribute invoices to as many general ledger expense or asset accounts as you require by defining distribution sets.

  • Set up and schedule recurring payables for invoices paid on a regular basis and automatically remind staff to process recurring payables.

  • Calculate tax for vendor invoices or manually distribute tax.

  • Track, calculate and automatically retain a portion of an invoice to handle common billing practices in the construction industry.
  • View your vendor payments by bank range, vendor range, check status, transaction type, date range, year and period range, and check number range.
  • Generate and print system checks for current payables and forced transactions with or without payment vouchers.
  • Prepay invoices that you have not yet received referencing PO or SO number.
  • Automatically generate separate checks for each invoice or create summary checks.
  • Reinstate invoices by reversing posted checks.
  • Print checks in English, French, and Spanish.
  • Print a journal of the entries posted in each posting run, listing key pieces of information for tracking each detail.
  • Keep details of all fully paid transactions and print them when needed.
  • Keep details of all fully paid transactions and print them when needed.
 

VENDOR NUMBER CHANGE

Do not let old information slow you down. Increase your ability to quickly change, combine, or copy the numbers you need to run your business with only minimum effort. You’ll boost accuracy and productivity while reducing man-hours and overhead.

  • Boost your accuracy by deleting, maintaining, and renumbering your vendor numbers.
  • Import multiple changes, copy and combine from one external file.
  • Access multiple changes features with the easy-to-use toolbar buttons.

  • Use Change by Example to make multiple changes from one example entry.

  • Works with Accounts Payable, Inventory Control, Purchase Orders, Tax Services, Serialized Inventory, Lot Tracking, Project and Job Costing.

ACCOUNTS PAYABLE STANDARD REPORTS EXAMPLES

  • Aged Cash Requirements
  • Aged Payables
  • Batch Listing
  • Batch Status
  • Check Register
  • General Ledger Transactions
  • Posting Journals
  • Vendor Transactions
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